JOB POSTING
Non-Certified Personnel
September 16th, 2025
Job Classification: Assistant Treasurer/Administrative Assistant (6 hours per day/2 60 days per year)

Salary/Benefits:
Salary: Commensurate with experience
• Benefits include personal, sick and vacation leave, health, dental, life, board paid
H.S.A. contribution and School Employee Retirement System (SERS)

Qualifications:
• Associate’s degree or equivalent experience required.
• Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software.
• Experience with all facets of Employee Benefits
• Proficient in using Microsoft Office and Google software.
• Excellent problem solving and analytical thinking skills.
• Excellent attention to detail with a high level of accuracy.
• Excellent customer service attitude skills.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Works cooperatively with others and is a team player.
• Such alternatives to the above qualifications as the Treasurer and BOE may find appropriate and acceptable.
• Successfully complete and pass a BCII and FBI check.
• Ability to maintain strict confidentiality and protect sensitive information from unauthorized use.

Responsibilities:
• Assists Treasurer in coordinating the responsibilities of the fiscal department to facilitate an efficient operation of the department.
• Prepares, records and distributes all account receivable items.
• Maintains general accounting and control over student activity accounts.
• Works in cooperation with various departments to invoice for rental events, transportation and other services.
• Audits and prepares hourly employees’ time sheets and attendance records and enters them into the payroll accounting software.
• Assists in the administration of employee benefit programs.
• Processes payments for all district purchases.
• Processes Motor Fuel Tax Refund
• Maintains District-wide Fixed Assets for new purchases, disposals, and transfers.
• Maintains and process district vendor files.• Administers elements of SCView software, and provides training and assistance to district staff.
• Administers District Records Retention
• Maintains employee payroll files.
• Assists Human Resources to ensure complete and accurate employee information as approved by BOE.
• Assists employees with benefit programs, including enrollment, qualifying events, and annual open enrollment.
• Processes annual salary notices
• Maintains district-wide background checks
• Maintains excel files for utility details, mileage, diesel, etc.
• Sends/monitors NSF check letters and reimbursements.
• Facilitates and plans yearly new employee orientation and transportation meetings.

Other Departmental:
• Attends workshops and in-service meetings to enhance and improve professional skills.
• Develops and updates fiscal department policies and procedures manuals.
• Supports and cross-trains within fiscal department area of responsibilities.
• Works collaboratively with all buildings and departments.
• Maintains fiscal records in accordance with standards set by the Auditor of State and as established in BOE Policy.
• Performs other duties and assume responsibilities as assigned by the Treasurer.

Work Location: District
Start Date: October 27th, 2025
Deadline: Friday, September 26th, 2025
Contact: Katelyn Adams
419-523-5261

Please submit electronic documents only - interested candidates should complete the contact information form (link listed below), as well as email a completed application, letter of interest, resume and references to adams.k@ottawaglandorf.org
Online Contact Information Form